This Privacy Policy explains how personal information is handled through the AI Media OS public website.
Who is responsible
AI Media OS is developed and operated by Parvani Ltd.
Data controller: Parvani Ltd
Privacy contact: contact@aimediaos.co.uk
Information we may handle
- email correspondence sent to contact@aimediaos.co.uk, such as your email address, organisation and message;
- correspondence and records needed to respond to an enquiry;
- technical and security data such as IP address, request time, browser information and server or firewall logs;
- consent preferences and records;
- analytics information, only if optional analytics is approved and the required choice has been obtained;
- information supplied when exercising a data-protection right.
Please do not submit sensitive personal information, passwords, authentication codes, payment details or confidential third-party data unless we have specifically agreed a secure and necessary method.
Why we use information
| Purpose | Typical information | Lawful basis | Retention approach |
|---|---|---|---|
| Respond to enquiries | Contact details and message | Legitimate interests or steps requested before entering a contract, depending on the enquiry | Kept only as long as needed to handle the enquiry and any related legal obligations |
| Protect the website | Request, security and abuse-prevention logs | Legitimate interests in operating and securing the website; legal obligations where applicable | Kept for the period needed to investigate incidents, protect the service and meet legal obligations |
| Record cookie choices | Consent preference and technical record | Legal obligation and legitimate interests in recording the choice | Kept only as long as needed to demonstrate and respect the current choice |
| Optional audience measurement | Consent-linked usage data | Consent | Applies only if analytics is activated; retention must follow the approved analytics configuration |
| Handle rights requests | Identity, request and response evidence | Legal obligation | Kept as long as needed to handle the request and demonstrate compliance |
Who may receive information
We may use carefully selected providers for hosting, security, website operation, email delivery, consent management, backups and—only after approval—analytics. A provider should receive only the information needed for its task and be governed by an appropriate agreement.
We may also disclose information where required by law, to protect legal rights or in connection with a properly managed corporate transaction.
Parvani Ltd does not sell personal information.
International transfers
Some approved providers may process information outside the UK. Where that occurs, an appropriate UK transfer mechanism and any necessary supplementary measures must be assessed and documented.
How long information is kept
We keep personal information only for as long as needed for the stated purpose, legal obligations, security, dispute handling and defensible records. Different records require different periods.
Security
We use technical and organisational measures intended to protect information against unauthorised access, loss, misuse or alteration. No internet service can promise absolute security.
Your rights
Subject to the UK GDPR and Data Protection Act 2018, you may have rights to be informed, access information, correct it, request erasure, restrict or object to processing, receive portable information in applicable circumstances, withdraw consent and complain to the Information Commissioner’s Office.
Rights are not absolute. We may need enough information to identify the relevant record and verify that a request is legitimate.
The ICO can be contacted through ico.org.uk.
Cookies and analytics
Read our Cookie Policy. Optional analytics must not be enabled merely because it is mentioned in this policy.
External links
Our pages may link to other websites. Their operators control their own privacy practices.
Children
This website is intended for business and professional audiences, not children.
Changes
Material changes will be reflected on this page with a revised effective or review date.